When I do a search in Outlook via Instant Search, does Outlook then also search for the text within attachments such as pdf-files?
Yes and no. While Instant Search does search within attachments, it cannot read all file types by default.
In order for Instant Search to be able to search within an attachment, an iFilter for that file type needs to be installed. Instant Search is using the Windows Search service built into Windows and can already index over 200 common file types by default.
iFilter for pdf-files
How to convert scanned images/text to searchable text. LINK: tutorial will apply for computers, laptops, desktops,and tablets. Open a PDF document in Adobe Reader. Do so by opening the red Adobe Reader app with the stylized, white A icon. Then click on File in the menu bar at the top of the screen, click on Open., select the PDF document you want to type on and click on Open.
While pdf-files are being indexed, without an iFilter for pdf-files, Windows Search only indexes the file name for this file type.
Acrobat cannot search for words unless there is a text layer in the document. The following instructions apply to making a PDF text-searchable in Adobe Acrobat Professional or Standard: Click on Tools Text Recognition In This File. The Recognize Text popup box opens. Select All pages, then click OK.
If you are using Windows 8 or later, then you already have an iFilter for pdf-files installed since it is included with Windows.
If you are using a 32-bit version of Windows 7 or previous and have Adobe Reader or Adobe Acrobat installed, then you already have a proper iFilter installed and pdf-files are being indexed so you can also search within them with Instant Search.
How to turn a zip file into an app. If you are using a 64-bit version of Windows 7 or previous then, aside from installing Adobe Reader or Adobe Acrobat, you must also install this 64-bit iFilter for pdf-files. After installing the iFilter, the Indexer will begin to rescan your pdf-files and index the entire text instead of just the file name.
Depending on the amount of files on your disk, this indexing could take a while though so Instant Search will not directly start producing results after installing the iFilter. Leaving your computer running with Outlook open overnight should get the job done in most cases though.
Note: If a (pdf-)file only contains images of text (for instance a scanned document) and no OCR has been applied, then there is no actual text in the document which the iFilter can index.
More iFilters
If you need full text indexing support for another file type, then you can find several more iFilters here.
How To Search Text In Pdf
However, in case you need an iFilter for a specific file type, it is best to contact the vendor of the application that creates those files and ask them if they offer an iFilter themselves as well.
